Careers

 Administrative Assistant/ Receptionist

(Athleague-Castlecoote CE Scheme) 

 

Location: Athleague, Co. Roscommon
Contract Type: Part-Time, 19.5 hours per week

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About the Role

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We are seeking an Administrative Assistant/Receptionist to join our team through the Community Employment Scheme.

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The role will be based at the Riverside Centre in Athleague, which is home to the CycleUp Textiles social enterprise production studio and training centre.

 

The successful candidate will provide reception and administrative support while helping to ensure that the centre is welcoming, organised and operating smoothly.

 

Main Duties and Responsibilities

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Reception and Customer Service

• Manage the reception area and provide a welcoming first point of contact for visitors to the Riverside Centre.

• Greet visitors, answer questions about Roscommon Women’s Network and CycleUp Textiles, and direct queries to the appropriate staff member.

• Answer telephone calls in a courteous and professional manner.

• Respond to general enquiries, take accurate messages and pass them on to management or the relevant staff member.

• Process sales of CycleUp’s upcycled products using the card machine and cash box.

• Record sales manually for management reporting purposes.

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Administration

• Assist with general administrative duties as required.

• Input information from handwritten staff timesheets onto the relevant system.

• Create invoices and purchase orders.

• Update information and content on the organisation’s website.

• Catalogue new products on the internal system.

• Price, barcode and prepare products for sale.

• Maintain clear and accurate records.

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Centre and Workshop Support

• Monitor stocks of stationery, cleaning supplies, tea, coffee, milk and other centre supplies.

• Arrange for supplies to be replenished when needed, including making a monthly trip to the local supermarket and obtaining an invoice.

• Help prepare and set up the workshop space for sewing, upcycling and other training classes.

• Assist in keeping shared areas clean and presentable.

• Cleaning duties will include maintaining the shared kitchen and bathrooms, hoovering the stairs and carrying out other light cleaning tasks as required.

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Retail and Event Cover

• Provide occasional cover in the CycleUp Textiles shop in Roscommon Town when the shop is short-staffed.

• Attend local markets, exhibitions or community events representing Roscommon Women’s Network and CycleUp Textiles when required.

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Skills and Personal Qualities

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The ideal candidate will:

• Be friendly, courteous and comfortable dealing with members of the public.

• Have good communication and organisational skills.

• Be reliable and able to work as part of a team.

• Be able to take accurate messages and follow instructions.

• Have basic computer and administrative skills, or a willingness to develop these skills.

• Be comfortable handling cash and card payments.

• Have good attention to detail.

• Be willing to undertake a varied role and assist with the day-to-day operation of the centre.

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Working Hours

The position is for 19.5 hours per week.

There is flexibility in how these hours are arranged to suit the successful candidate.

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Community Employment Eligibility

Eligibility to participate in a Community Employment Scheme is generally linked to applicants who are aged 21 years or over and have been in receipt of a qualifying social welfare payment for one year or more.

 

People aged 18 years or over from certain disadvantaged groups may also be eligible.

 

All applicants’ eligibility must be verified by the Department of Social Protection.

 

To register your interest, please contact an Employment Personal Adviser at your local Intreo Centre.